Employees Provident Fund

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PF Registration


Employees Provident Fund [EPF] is basically a scheme under the Employees’ Provident Funds and Miscellaneous Provisions Act, 1952. It is regulated according to the guidelines of Employees’ Provident Fund Organisation (EPFO), which is one of the largest social security organizations in the world in terms of trade and the number of financial transactions undertaken.

EPF is a perk or benefit to an employee during retirement, which is given by the organization. The Employees’ Provident Fund (EPF) is funds that are raised through regular, monthly contributions made by an employee and his/her employer to offer social security benefits to employees of a specific organization at the time of retirement, death.

EPF registration is mandatory for businesses that have a total employee size of more than 20. Such employers may opt for online PF registration from MeraLegal.

EPF scheme is very beneficial for all employees for saving an amount after their retirement. Under this scheme, an amount is deducted from their monthly salary and is transferred into an account called the EPF account. The sum credited in the EPF account is given to the employees after their retirement.

Advantages of EPF Registration

Employees Provident Fund Organisation has come up with several benefits for EPF (Employee Provident Fund) subscribers in recent years. Few of the advantages of EPF are:

  • Pension Coverage

    In addition to the contribution of the employee to EPF, the employer also contributes an equal amount that covers Employee Pension Scheme (EPS). Hence, EPF saves you a good amount of pension.

  • Risk Coverage

    In cases such as sickness, death, or retirement, Provident Fund supports the dependents of the employee by covering the financial risks that they face in those situations

  • Emergency Fund

    Emergencies are unlikely to occur at any moment in life. Hence, EPF amount can be of great help during any kind of accidents, diseases, marriages, and educational expenses. Employees can thus file claims online.

  • One Single Account/ EPF Account

    The PF account can be switched while changing jobs. Aadhar-linked Universal Account Number(UAN) would make it easier to connect the previous accounts. It can be carried forward to the new employer rather than being closed. Such uniformity guarantees the rate of return is compounded over the years.

  • Employee Deposit Linked Insurance Scheme

    Any Individual who holds a PF account is also eligible for this insurance policy that requires just 0.5 % of the salary deduction as the premium.

  • Helpful in Long Term Goals

    The PF account can be very useful for long-term objectives such as purchasing a house or setting up a fund for children.

Who can have EPF Registration?

  • Working at Home
  • Full-time employees
  • Part-Time Employees
  • Contract Employees / Full-time Consultants

Eligibility Criteria

To opt for EPF registration, the employer must meet the following guidelines as listed below:

  • The Organization must have 20 employees or more.
  • For any other establishments with 20 employees or more, Central Government defines the classes of such companies;
  • Each employee is eligible for PF right from the start of his employment. The employer is liable for PF contribution and deduction.
  • Any establishmentS with less than 20 employees have issued at least a 2-months notice of mandatory registration.
  • The establishment can also choose voluntary registration if the number of employees is less than 20, But in this case, the deduction would be 10%
  • This EPF scheme is not applicable in the region of Jammu and Kashmir.

Documents Required For EPF Registration

We can divide the list of documents requirement as per the type of entity which may include:

In case of Proprietorship Firms
  • Applicant Name
  • PAN card of the firm
  • ID Proof like Driving License/Passport/Voter ID Card
  • Address proof of the Establishment
  • Residential Address proof with telephone number
In case of Partnership Firm
  • Partnership Deed
  • Certificate of Registration of Firm
  • ID Proof of partners like Driving License/Passport/Voter ID Card
  • Address proof and list of all partners
In case of LLP/Company
  • PAN card of the LLP/Company
  • List of members or directors
  • Certificate of incorporation issued by the Ministry of Corporate Affairs
  • MOA and AOA
  • Cross cancelled cheque of establishment
  • Address proof which must be in the name of the establishment which can include: - Rent agreement, Electricity Bill, Telephone bill or Water Bill
  • Sample signature of directors and/or authorized signatories
  • Digital signature of the authorized applicant
  • Consent of the majority of employees, in case of voluntary registration by an establishment.
In case of Society/Trust
  • PAN Card of the Society/Trust
  • Certificate of Incorporation
  • MOA and other bye-laws
  • President and Members address proof
In case of Employees
  • Name of the employee
  • Fathers Name
  • Date of Birth
  • Date of Joining
  • Designation
  • Mobile Number
  • Residence Address
  • Name of Nominee
  • Grade and Salary
  • ID Proof like Aadhar Card/PAN Card
  • Bank Account Number with IFSC Code
  • Other Employee details
  • Signature
In some other entities the following may also be required:
  • GST Registration Certificate
  • First sale bill
  • First purchase bill of raw material and machinery
  • Bankers details
  • Record of a monthly employee strength
  • Register of salary and wages

You just need to collect the vital documents and send a copy of each document to us. Our MeraLegal Experts will handle the rest. We manage everything from filing the form to verification processes and legal formalities.

Frequently Asked Questions ?

Any establishment that has 20 or more employees is expected to be registered with the PF Department.

Employee provident fund is a social security scheme that is given by the government to its members. The provisions of the PF Act may apply to the establishment depending on the number of employees. Registration with the Provident Fund Scheme is required for organizations with 20 employees or more. However, it can also be registered voluntarily with the consent of its employees. A copy of the declaration for voluntary registration by the majority of the employee is attached to the form.

Provident fund contribution by the employer & employee is not a taxable income for purposes of Income Tax.

The UAN number is the short form of Universal Account Number Identification Number allotted by the EPFO to its members acts as an account number for the employees. The establishment needs to allocate UAN numbers to all current employees instantly after registration of the establishments.

EPF is a social security scheme, in which both employers and employee contributes to the fund as a percentage of the basic wages. The contribution is as under.

By Employee: 12% of the Basic Wages [10% in case the number of employees is less than 20]

By Employer: An employer has to pay its share of contribution in the following parts

  • Employee Provident Fund (EPF) = 3.67% (1.67% in case of less than 20 employees)
  • Employee Pension Scheme = 8.33%
  • Employee Deposit Linked Insurance (EDLI) = 0.5%
  • Admin Charges for EPF = 0.5%
  • Admin Charges for EDLI = Nil

PF Payments are due on 15th of the month. All organizations must file their PF return by the 25th of each month. One Final return is expected to be filed on 25th April for the year ended on 31st March.

It is illegal to withdraw money at the time of switching the jobs as it can be carry forwarded once you join a new job. However, you can withdraw your EPF amount if you have not joined any other job for two months from resigning from the earlier job.

Yes. An employee must have to apply for PF transfer to the present company by filling out due forms.

No. There is no age restriction to become the Member of Provident Fund

Till the Provident Fund amount is withdrawn, a member can hold membership. However, PF interest stops being credited to the PF account after the 3rd year, if there is a failure to make significant contributions for 3 years.